08 / From a fragile workbook to structured records
Make engineering documentation more dependable.
An evolving PFMEA (Process Failure Mode and Effects Analysis) Excel workbook was easy to break as users maintained it. The engineering content needed a more dependable way to be entered and updated.
My contribution
Built a SQL database with a Microsoft Access front end from a living Excel workbook provided by a mechanical engineer. Translated the engineering workbook into database records and an interface users could use to enter and update PFMEA information. The source template combined process steps and requirements, failure modes and effects, cause/control libraries, severity-occurrence-detection rankings, action priorities, and corrective-action follow-up.
Outcome
Made the documentation process less brittle by moving it out of an easily broken spreadsheet and into a structured database application.
SQL databaseMicrosoft AccessPFMEA documentationEngineering collaboration
What the source template brought together
Process context: steps, operations, functions, and requirements.
Risk documentation: failure modes, effects, causes, prevention controls, and detection controls.
Assessment: severity, occurrence, detection, risk priority numbers, and action priorities.
Follow-up: responsibility, target/completion dates, implemented countermeasures, and revised rankings.
Shared failure-mode and cause/control libraries supported the workbook. The portfolio editor below demonstrates only a small fictional record; it does not reproduce the full workbook, ranking criteria, or production database schema.
Try this
Edit a fictional record through the form, save it, and review its sample revision history. The demo leaves risk scoring and engineering approval criteria undefined.
PFMEA RECORD EDITORBROWSER SIMULATION